Privacy policy.

This policy is published separately from Athena’s website privacy policy, and is reached by its own link on Athena’s homepage, as Washington’s My Health My Data Act requires. It covers consumer health data only.

Athena Fitness and Wellness LLC, 3330 Pacific Ave SE, Suite 105, Olympia, Washington 98501.

The consumer health data we collect, why we collect it, and how we use it

Consumer health data is information linked to you that reveals your past, present or future physical or mental health status. At Athena that is:

• Injury history, past surgeries, and physical limitations you tell us about
• Health conditions, medications, and pregnancy, where you choose to tell us
• Your answers to our intake questions· Your answers to screening questions for recovery services· Body composition measurements, where you ask us to take them
• Movement and readiness assessment results
• Anything about your health that you tell a coach, trainer or member of staff
• Which classes, training sessions and recovery services you use, to the extent that reveals something about your health

We collect it for these purposes, and use it only for these purposes:

• To deliver the classes, personal training and recovery services you have asked for, safely
• To program appropriately for you, and to adapt an exercise to an injury or limitation
• To decide whether a recovery service is appropriate for you to use at Athena, based on what you have told us
• To respond to a medical emergency at the studio
• To keep records we are required to keep, and to deal with an incident, claim or complaint2. Where we get it
• Directly from you, on an intake form, in a booking system questionnaire, or in conversation with a coach or trainer
• From our booking and membership system, where you enter it yourself
• From observations your coach or trainer records during a session, such as a movement limitation

What we share

Where we share consumer health data, we share the same categories listed in Section 1, limited to what the recipient needs for the purpose.

We do not sell consumer health data.

Who we share it with

• Athena coaches, trainers and staff. Only what that person needs in order to train you or supervise your use of a service safely.
• Mindbody. Information you enter into the booking and membership system, including intake and screening answers. Mindbody acts as Athena’s processor and stores Athena’s records on Athena’s instructions.
• Emergency services. What is needed in the moment, to respond to a medical emergency.
• Athena’s legal, insurance and professional advisers. Only what is relevant to an incident, claim or legal obligation.A practitioner who licenses treatment space from Athena is not covered by this policy. They operate their own independent practice, they hold their own client records, and Athena does not receive their clients’ health information.

Your rights, and how to use them

Under chapter 19.373 RCW you have the right to:

Know and see. Confirm whether we collect, share or sell your consumer health data, and see the data itself, together with a list of every third party and affiliate we have shared it with and a way to contact each of them.

Withdraw consent to our collection of your consumer health data, and separately to our sharing of it.

Delete. Ask us to delete your consumer health data. We will delete it from our records, including archived and backup systems, and tell anyone we shared it with to delete it too.

Appeal if we refuse a request.

How to make a request

Email info@athenapnw.com with "Privacy Request" in the subject line, call 360-515-5723, or ask at the front desk. You do not need an account to make a request. We may need to verify who you are before we act, and if we cannot verify you from what we already hold, we may ask you for more information.

How long we take

• We respond within 45 days of receiving your request.
• We may extend that once, by a further 45 days, where reasonably necessary. If we do, we will tell you within the first 45 days and explain why.
• Where data sits on backup systems, deletion may take longer, but no later than six months after we have verified your request.·
• Requests are free, up to twice in any twelve month period.
• We will not treat you differently, or refuse you a service, because you exercised a right under this policy.

If we refuse

We will tell you why in writing within 45 days, and tell you how to appeal. You appeal by replying to that decision, and we will respond to your appeal in writing within 45 days.

If we deny your appeal, you may complain to the Washington State Attorney General’s Office. Their consumer complaint information is at www.atg.wa.gov.Contact

Athena Fitness and Wellness LLC

3330 Pacific Ave SE, Suite 105, Olympia, Washington 98501

info(at)athenapnw.com

360-515-5723